Set an agenda and ask for questions in advance This is a good rule of thumb for all large team meetings, as time zones and vacation time will invariably lead to at least a few absences. for them, take it as a victory and record the meeting to send to those who couldn't attend. If you have a widely distributed 15-person team and everyone can attend except three people because the meeting is at 2 a.m. Sometimes, the time zones don't align and everyone can't attend, the meeting you'd like to. That way, the team member in Dublin doesn't have a late meeting every week, and the team member in New York City doesn't have an early meeting every week.
Rotate recurring meeting timesĪs you can see, booking a meeting across multiple time zones is going to require some flexibility, as every option consists of two locations meeting at a less-than-opportune timeĪ suggestion? Rotate the meeting time each week to make things more fair.
Meeting scheduler time zones free#
Meeting Time Zones Cheat SheetĪre you coordinating across different time zones? Use this free Time Zone Converter to see what might work. Using Dublin, Sydney, and New York City as an example again, let's take a look at the times that could potentially work for a team meeting. Our suggestion is to rotate the meeting time so everyone has an equal opportunity for the most and least convenient times to meet. Scheduling across multiple offices: What if your offices are in different time zones? What if one team member lives in Sydney, one lives in Dublin, and another lives in New York City? Finding a common time to meet can seem impossible. Compare hours and time zones to see if you can find one hour in common each week. This respects their schedule and flexibility and allows you to see when their ideal times for collaboration are. Scheduling with remote workers: Part of working remotely is the freedom to set your own schedule.Īsk employees to send four hours they work the same each day. Check when (and if) your teammates' work schedules overlap
Meeting scheduler time zones how to#
How to Schedule Meetings Across Time Zones 1.
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